What is End Point Assessment

The introduction of end-point assessment (EPA) is one of the biggest changes to apprenticeships in England.  Whereas apprentices used to be assessed throughout their apprenticeship by an assessor employed by the Training Provider, the Government has introduced a requirement that all apprenticeships must contain an end-point assessment.

An end-point assessment is a holistic assessment of the knowledge, skills and behaviour that have been learnt throughout the apprenticeship, typically comprised of a range of assessments. This is to make sure that apprentices meet the rigorous standard set by employers and are fully competent in the relevant occupation. Employer groups develop assessment plans for each Standard.

The EPA is taken by apprentices at the very end of their training when their employer (and sometimes their training provider) is satisfied that they are ready to undertake the assessment.  Apprentices are assessed by an independent assessor working for an Apprenticeship Assessment Organisation, such as AIM Awards, and an apprenticeship certificate is only awarded after end-point assessment is successfully completed.

Apprentice Assessment Organisations must apply for each Standard (job role) they wish to assess and are listed on the Register of Apprenticeship Assessment Organisations (RoAAO). AIM Awards provide assessment services to the Creative industries, Education and Logistics sectors: we have listed those standards we are approved to deliver assessments for in our sector web pages.

 

 

 

 

 

Before starting an apprenticeship

(Apprentice) Where can I do an apprenticeship in xxx??

There is a government website that lists all available apprenticeship opportunities. 

(Employer) Who will deliver training in xxx?

There is a useful government website that lists which training providers are approved for each apprenticeship Standard.However, we can put you in touch with the Training Providers we work with if you’d like?

(Training Provider) I'd like to deliver xxx apprenticeship?

For these new apprenticeship Standards Training Providers need to be contracted by Employers to deliver training to their apprentices.  We are approved to offer end point assessment of xxx.

What qualification do I get at the end?

If you successfully pass the end point assessment we will claim an Apprenticeship Certificate from the Government on your behalf.  This is instead of a qualification and recognises your competence in that job. However, a small number of apprenticeship Standards do include an optional qualification that is studied as part of the training, for example Junior Content Producer and Broadcast Production Assistant.

Apprentice starts their apprenticeship/on-programme

Employer) How do I find an apprentice?

There is a government website that lists all available apprenticeship opportunities.  You need to list your opportunity on there.

(Training Provider) I notice you are listed as an EPAO for this standard. What information can you give me about the end point assessment?

Do you have any additional information about the end-point assessment in addition to that which is available in the assessment plan which helps us to prepare them for EPA?

We are pleased to be able to provide three Handbooks for each Standard that we end point assess: Apprentice, Training Provider and Employer.  These explain the assessment methods and how we work. Once we have been contracted by a Training Provider/Employer to offer end point assessment we will issue sample assessments that can be used to check how ready the Apprentices are.

Can we see a copy of your SLA contract?

Yes, we have a standard contract we work to. Please contact Karen Hedger, our Business Development Manager for End Point Assessment

(Employer/Training Provider) When do I need to let you know about the apprentices we have/register for EPA?

The sooner we are contracted to deliver the end point assessments the sooner we can share the sample assessment tasks.  We need reasonable notice to be able to coordinate the assessment of your apprentices. We usually make a charge for our services when you register your apprentices.

(Employer/Training Provider) How quickly can you end point assess?  How much notice do you need?

This depends on the Standard.  Please get in touch.

(Training Provider) Have you got examples of the assessments/Mocks?

When does our service start? / when will you give me the information I need, eg handbooks, sample tests?

Once we have been contracted by an Employer to offer end point assessment we will issue sample assessments that can be used to check how ready the Apprentices are.

When do I pay?

We will ask you to make two payments: an initial payment at the point of registration, and a final payment when the apprentices are at the Gateway.

How much does it cost?

We have a set charge for each of our end point assessments.  For some Standards we may be able to pass on efficiency savings where apprentices are ready to be assessed at the same time in similar locations.

What are the assessments?

What will the apprentice be assessed on?

Each Standard has an Assessment Plan written by the employer group who devised the apprenticeship.  These contain an overview of the assessments and are available online. Additionally, we are pleased to be able to provide three Handbooks for each Standard that we end point assess: Apprentice, Training Provider and Employer.  These explain the assessment methods and how we work.

Will it be the same assessor for all elements of the EPA?

We aim to use the same assessor for all elements but we cannot guarantee it depending on apprentice/assessor/venue availability.

Gateway

What requirements are there for going through gateway? (eg English and Maths)

The Standard and Assessment Plan set out the Gateway requirements.  The current minimum government English and maths requirements are:

  • for level 2 apprenticeships, achieve level 1 English and maths and take the test for level 2 prior to taking their end-point assessment
  • for level 3 to 7 apprenticeships, achieve level 2 English and maths prior to taking their end-point assessment

How do I register?

Employers must register their apprentices with us and agree to our contract.  We have a simple Excel registration form that you must complete.

What information do I need to provide?

We have an apprentice with an additional learning need? How is this considered during EPA?

You need to tell us basic details about your Apprentices, yourself and the Training Provider. We will confirm these with the Training Provider.

You’ll also need to let us know about any reasonable adjustments that apprentices might require, so that we can consider and implement those that are appropriate

What is the gateway?

The Gateway is a term to describe that the Apprentice is ready for end point assessment – that they are competent in their job and that Apprentice, Employer and Training Provider are confident that they can Pass.

Additionally they need to have met any requirements set out in the Standard and Assessment Plan, including achieving the current minimum government English and maths requirements:

for level 2 apprenticeships, achieve level 1 English and maths and take the test for level 2 prior to taking their end-point assessment

for level 3 to 7 apprenticeships, achieve level 2 English and maths prior to taking their end-point assessment

When can I put my apprentices through the gateway?

The minimum duration for apprenticeship training is one year unless the Standard specification or assessment plan requires it to be longer. Apprentices can be presented for End Point Assessment at any point after this when both the Employer and Training Provider agree they are ready, and have met any other Gateway requirements such as achieving English and Maths.

NB apprentices must still be in employment whilst undertaking End Point Assessment

What supporting documentation do you require (and how do we get it to you) to progress the apprentice through the gateway?

We require proof that Apprentices have met gateway requirements, including certificates for qualifications, proof of time spent on programme, and our completed Gateway Form.

How do the assessments work?  Does the apprentice come to you?  Are they all on the same day? 

The assessments work differently for each Standard: some have assessment tasks that take place on the same day and others are spread out over a period of time.  We negotiate the dates for assessment with you.

What happens if the apprentice can't attend for assessment?

Unfortunately we will need to charge for assessments that are re-scheduled at short notice because we’ll have to pay our assessors and any room hire etc:

  1. At least 30 days before the date of assessment: no charge
  2. Less than 30 days before the date of assessment: we will charge the additional charges

We do understand that things can happen so we’ll work with you to agree a new date for assessment.

What does the apprentice need to bring with them for assessment?

In most cases the apprentice will just need to bring their photo ID and any certificates required for the Gateway (eg English and Maths).  We will advise them in advance if there are any particular requirements.

In what format will the apprentice receive feedback about their performance on EPA (particularly where a resit is required)? Who receives a copy of this?

We provide apprentices, employers and the training provider with a statement of results. This gives the overall grade and summary feedback as well as the grade and feedback for each assessment device.

Will there be resits?

How quickly can I schedule a resit?

Most Assessment Plans permit a resit and in many cases these can be scheduled quickly after notification of a fail grade. Details about eligible resits are in our Table of Charges.

If an apprentice fails the resit we recommend further training before they attempt the assessment again.

When do I get results?

We will provide results once all assessments have taken place. In most cases we hold Grading Meetings to confirm the overall grade each apprentice will receive, so we cannot release results until this has happened.

When we agree dates for assessment with you we will also estimate dates for release of results.

What certificate do I get?

If you successfully pass the end point assessment we will claim an Apprenticeship Certificate from the Government on your behalf.  This is instead of a qualification and recognises competence in that job.  

When do I get results?

We will provide results once all assessments have taken place.  In some cases we hold Grading Meetings to confirm the overall grade each apprentice will receive, so we cannot release results until this has happened. When we agree dates for assessment with you we will also agree dates for release of results.

What certificate do I get?

If you successfully pass the end point assessment we will claim an Apprenticeship Certificate from the Government on your behalf.  This is instead of a qualification and recognises competence in that job.  

What can the apprentice do afterwards?

Successful apprentices often continue into jobs at their Employer.  Some may go on to further study, either in another apprenticeship or a more academic route.  The Training Provider can usually advise on this.

What is your complaints/ appeals process?

Our processes are all on our End Point Assessment website: www.aimawardsassessment.org.uk

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